Share Link to Google Drive Folder for Upload

Tips on Sharing Files and Folders with Google Bulldoze

The ability to share documents and work collaboratively is one of the most useful things well-nigh Google Drive! Hither are some tips on how to get started.

This content is borrowed from Google's full aid site on sharing and Get started with shared drives

Share a single item with specific people

Apply this method when you lot know the electronic mail address (Hampshire or otherwise) of everyone with whom you are sharing.

1. Open a file in Google Docs, Sheets, or Slides.

2. In the top right corner, click Share.

3. Under "People" in the "Share with others" box, type the email address (Hampshire, or otherwise) of the person or Google Group you desire to share with. Tip: Search for Hampshire contacts by typing a name in the box.

4. To choose if a person can view, annotate, or edit the file, click the Down arrow next to the text box.

5. Click Washed. The people y'all shared with will get an email letting them know you lot've shared a file.

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Share a single item using a link

Use this method when you don't know everyone'due south e-mail address, aren't sure if they all have a Google account, or simply desire a certificate to exist more widely available. You can have the link only available to the Hampshire community, or to the whole world.

1. Open a file in Google Docs, Sheets, or Slides.

2. In the summit right corner, click Share.

3. Click "Get shareable link" in the meridian right of the "Share with others" box.

4. To choose whether a person can view, comment, or edit the file, click the Downward arrow next to "Anyone with the link."

5. Note that the link will default to be viewable by Hampshire College accounts only! To expand access  outside of Hampshire, click the Down arrow next to "Anyone at Hampshire College…" and select "More" for additional options.

6. A file link volition be copied to your clipboard. Paste the link in an electronic mail or anywhere you want to share it.

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Sharing a Folder

If y'all programme to interact with a grouping of people on a recurring basis, such as within a department or for a class, we strongly suggest creating a shared binder or a shared drive (see beneath). Then every detail placed in this folder will automatically be shared with the group.

Create a binder

1. Go to bulldoze.hampshire.edu

2. On the left, click New > Folder.

3. Enter a proper noun for the folder.

4. Click Create.

And then, share the binder:

1. Select the name of the folder in Google Drive. At the top, click Share . Tip: Y'all can also right-click the folder and choose Share.

2. Nether "People" in the "Share with others" box, type the e-mail address of the person or Google Grouping with whom you lot want to share. Tip: Search for contacts by typing a name in the box.

3. Make sure their admission level is set to "Can Edit."

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Shared Drives

Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Dissimilar files in My Drive, files in a shared drive vest to the squad instead of an individual. Even if members leave, the files stay exactly where they are so your team can go along to share information and go work done.

Non sure whether to apply My Bulldoze or a shared drive?

Ask yourself these questions:

• Are the files of interest to well-nigh or all members of a item project team?
• Practise the files share a consequent theme?

If you answered "yes" to both questions, creating a new shared drive is a good idea. If the files are for a diverseness of projects, create multiple shared drives. For a comparison of My Drive and shared drives, see Differences betwixt My Drive and shared drives.

View What tin can you lot practise with shared drives? to get started

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Changing buying of a file or binder

Y'all may want to assign someone else to be the "possessor" of a file or binder. The owner has complete control over access, visibility, and can choose to delete the file.

How to modify owners

You lot can change who owns a file or folder in Drive.

1. Become to Bulldoze or a Docs, Sheets, or Slides home screen.

2. Open the sharing box:

   • In Drive: Select the file or folder and click the share icon at the pinnacle .

   • In a Docs, Sheets, or Slides habitation screen: Open up the file and click Share in the top-right corner of the file

3. If the new owner already has edit admission, skip to Step 4. Otherwise, follow these steps:

   • Type the email address of the new owner in the "Invite people" field

   • Click Share and save.

4. Click Advanced in the bottom-right corner of the sharing box.

5. Click the driblet-down menu next to the proper noun of the person you lot desire to ain the file or folder.

6. Select Is possessor.

7. Click Done.

Transferring ownership to or from a not-Hampshire Google account

Some of the states may have Hampshire-related documents "owned" by a personal Google business relationship. A best practice would be to transfer these items to exist owned past your Hampshire account. While yous can transfer ownership between Hampshire College accounts, y'all tin can't transfer ownership to or from a not-Hampshire business relationship! Unfortunately, the only workaround at this time is to download all the files from your personal account onto your reckoner, and then re-upload them when logged into your Hampshire business relationship.

If yous're thinking most transferring files, have a look at Google's Takeout service; it provides options for downloading an annal of all your data, including Drive files.

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Source: https://www.hampshire.edu/it/tips-on-sharing-files-and-folders-with-google-drive

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